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Mailing Lists are central to PrintingPress Pro Extreme. The Mailing List specifies the people whose names and and addresses should be printed on the envelopes for the current project. To view a project's Mailing List, click on Mailing List in the Project palette.

Mailing List
(click to enlarge)

To add names to the Mailing List, select names in the Address Book and select the Add To Mailing List menu item. If you have a large number of names in your Address Book, individually clicking on each one you want to add to your Mailing List may be cumbersome. Alternatively, you can select the Choose Names for Mailing List menu item in the Address Book or Mailing List menus, which will bring up the Select Names window:

Select Names

If you are keeping track of the details of the event for your customer, the Mailing List shows the current status for each recipient in the current project, as well as the cumulative number of responses received and guests attending. As responses and gifts come in, or thank-you cards go out, you can use the Update Mailing Status window to keep your project's status up to date. To update status information for any name in the Mailing List, double-click on a name or click on the name and choose Update Status in the Mailing List menu. The guest details information window allows you to track the number of adults and children attending.

Status

You can quickly update the RSVP status of one or more names in the Mailing List by clicking on the names (using the Shift or Control keys to select multiple names) and clicking on the RSVP Yes or RSVP No buttons in the toolbar. You can also assign tables to guests by selecting the names and clicking the Assign Table button.

RSVP

You can also import a guest list of names and tables directly into the Mailing List. The guest list can be either a text (*.txt) or Comma Separated Value (*.csv) file. Just choose Import Guest List in the Mailing List menu, locate the guest list file, and all the guests will be imported and assigned to the appropriate table. RSVP Yes RSVP No Assign Table

PrintingPress Pro Extreme lets you print a beautifully formatted version of Mailing List for you to give to your customer for review and for RSVP and gift tracking. The printed Mailing List lets you add your company name or logo and specify which columns to add for the customer's use. Sample printed Mailing Lists are shown below.

Printed Mailing List (portrait)
(click to enlarge)

Printed Maling List (landscape)
(click to enlarge)

 

 

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